Constitution & Bylaws
Constitution
1. Name
2. Aims & Objectives
3. Area of Operation
4. Manner of Revising Constitution
Bylaws
Article I - Membership
Article II - Organization
Article III - Meetings
Article IV - Finance
Article V - Constitution & Bylaws Responsibilities and Changes
1. Name
2. Aims & Objectives
3. Area of Operation
4. Manner of Revising Constitution
Bylaws
Article I - Membership
Article II - Organization
Article III - Meetings
Article IV - Finance
Article V - Constitution & Bylaws Responsibilities and Changes
CONSTITUTION
1 NAME
The name of the Club shall be "THE MARITIME GOLDEN RETRIEVER CLUB", (hereinafter referred to as the "M.G.R.C." or the "Club").
1 NAME
The name of the Club shall be "THE MARITIME GOLDEN RETRIEVER CLUB", (hereinafter referred to as the "M.G.R.C." or the "Club").
2 AIMS AND OBJECTIVES
The aims and objectives of the Club shall be as follows:
(a) to develop and bring to the highest standards possible the breed of dog known as the Golden Retriever: the ultimate standard of conformation being that standard as laid down by the Canadian Kennel Club;
(b) to promote and develop the interest of all owners and/or fanciers of the Golden Retriever in the prime activities of the breed Field Trials, Obedience Trials, Conformation Shows and Tracking Trials;
(c) to ensure that the breeder members of the Club maintain the highest standards possible at all times with strict adherence to the Code of Ethics as published by the Golden Retriever Club of Canada;
(d) through positive Public Relations and Educational Programs to encourage all owners and/or fanciers of Golden Retrievers to become members of M.G.R.C., so that together we will upgrade and maintain the highest standards possible to bring the natural qualities of our Breed to perfection;
(e) to promote the interest and uphold the ByLaws of the Canadian Kennel Club;
(f) to ensure that M.G.R.C. will not be conducted or operated for profit, and any operating surplus or remainder or residue from dues, donations, etc. to the Club shall not enure to the benefit of any member or individual.
The aims and objectives of the Club shall be as follows:
(a) to develop and bring to the highest standards possible the breed of dog known as the Golden Retriever: the ultimate standard of conformation being that standard as laid down by the Canadian Kennel Club;
(b) to promote and develop the interest of all owners and/or fanciers of the Golden Retriever in the prime activities of the breed Field Trials, Obedience Trials, Conformation Shows and Tracking Trials;
(c) to ensure that the breeder members of the Club maintain the highest standards possible at all times with strict adherence to the Code of Ethics as published by the Golden Retriever Club of Canada;
(d) through positive Public Relations and Educational Programs to encourage all owners and/or fanciers of Golden Retrievers to become members of M.G.R.C., so that together we will upgrade and maintain the highest standards possible to bring the natural qualities of our Breed to perfection;
(e) to promote the interest and uphold the ByLaws of the Canadian Kennel Club;
(f) to ensure that M.G.R.C. will not be conducted or operated for profit, and any operating surplus or remainder or residue from dues, donations, etc. to the Club shall not enure to the benefit of any member or individual.
3 AREA OF OPERATION
The area of operation of the Club shall be the Provinces of New Brunswick, Nova Scotia and Prince Edward Island.
The area of operation of the Club shall be the Provinces of New Brunswick, Nova Scotia and Prince Edward Island.
4 MANNER OF REVISING CONSTITUTION
Amendments to the Constitution may be made only at the Annual General Meeting. All proposed amendments must be received by the Club Secretary not less than sixty (60) days prior to the A.G.M. Notice of such amendments must be mailed to all Club Members not less than thirty (30) days prior to the A.G.M. A vote of 2/3 of the official ballots received at the A.G.M. is required to carry any amendment
Amendments to the Constitution may be made only at the Annual General Meeting. All proposed amendments must be received by the Club Secretary not less than sixty (60) days prior to the A.G.M. Notice of such amendments must be mailed to all Club Members not less than thirty (30) days prior to the A.G.M. A vote of 2/3 of the official ballots received at the A.G.M. is required to carry any amendment
BY-LAWS
ARTICLE 1 - MEMBERSHIP
Sec. 1 Membership Year
The membership year of the Club shall be from January 1 to December 31.
Sec. 2 Eligibility
No person shall be eligible for, or continue to enjoy membership who
(i) is under suspension or expulsion by the C.K.C.
(ii) is or becomes engaged in the breeding, or selling of dogs which are not purebred.
Sec. 3 Classes of Membership
(a) There shall be five (5) classes of Membership in the Club
(i) ordinary member
(ii) provisional member
(iii) honorary member
(iv) life membership
(v) junior membership
(b) (i) Ordinary Membership
Ordinary members shall be entitled to one vote per ordinary member. Membership shall be restricted to persons: who are owners and/or fanciers of registered Golden Retrievers, who agree to abide by the M.G.R.C.'s Constitution, ByLaws and the Code of Ethics, who have completed one calendar year as a provisional member in good standing, who have been granted Ordinary membership status by the Board of Directors, and who are 16 years of age or over. A joint-adult Ordinary Membership is available to two members, age 16 years of age or over, who reside at the same address and meet the above criteria for ordinary membership. Each Joint-adult Ordinary member shall be entitled to all the privileges of Ordinary membership.
(ii) Provisional Membership
Provisional members shall have NO VOTING rights nor may they hold office or be eligible for any awards. Provisional membership shall be granted to persons who are 16 years of age or over at the time of applying for membership, who are owners and/or fanciers of registered Golden Retrievers, and who have made application to join the Maritime Golden Retriever Club.
Provisional members must be willing to agree to abide by the M.G.R.C.'s Constitution, ByLaws and the Code of Ethics. Upon completion completion of 12 month period from the day of acceptance of application/payment, the provisional member shall be reviewed by the Board of Directors for the status of Ordinary Membership. This change will be retroactive for current provisional members
(iii) Honorary membership - Honorary Members shall have no voting rights nor may they hold office. Honorary membership may be awarded to those persons who have made outstanding contributions to the Club. Honorary members shall be free from payment of membership fees.
(iv) Life Membership - May be awarded to persons who are or have been ordinary members and who have made outstanding contribution to the Club. Name of the proposed Life Members will be presented to a M.G.R.C. Annual Meeting by the Board of Directors for a 2/3 majority consent of members present. All Life Members shall be free from the payment of fees, subscriptions and assessments. Life Members shall enjoy all the privileges of membership in the Club.
(v) Junior Membership
Junior membership shall be granted to girls and boys between 8 and 15 years of age living within the family unit who are owners or fanciers of registered Golden Retrievers. Junior members shall have no voting rights and must be willing to abide by the Code of Ethics.
Sec. 4 Application
(a) New Membership
The application for membership shall be made upon a form as prescribed by the Executive which may be changed from time to time at their discretion. Application forms are to be forwarded to the Membership Secretary accompanied by the membership dues. The name and address of the Membership Secretary will be published in the current Club Bulletin and will be shown on the bottom of the membership application.
(b) Membership Renewal
Memberships can be renewed each year by making payment of the current membership dues in accordance with Article 4, Sec. 2 of the By-Laws
Sec. 5 Restriction on Use of the Club Name by Members
No member except when authorized to do so by the Executive of the M.G.R.C. shall use the name of the Club in any correspondence, communication or commitment of any kind with any publication, Club, person, firm or body incorporated or unincorporated.
Sec. 6 Resignation of Members
Any Member who is not indebted to the Club may resign his/her membership by notice in writing to the Membership Secretary. He/she shall be deemed to be a member of the Club until such time as his/her resignation is accepted by the Executive. When he/she shall cease to be a member of the Club he/she shall have no right or claim to its property, nor to have any part of his/her membership dues for the current year returned.
Sec. 7 Discipline
(a) The Board of Directors shall have the power to suspend, expel, or reprimand any member, if, in the opinion of the Board he/she has violated:
1. the Constitution of the Club
2. the Code of Ethics as published by the M.G.R.C.
3. the Bylaws of the Canadian Kennel Club
4. any provision of the Animal Contagious Diseases Act, or the regulations relating to the identification, marking or testing of purebred dogs
5. the Live Stock Pedigree Act, Article 17, Sections (a) through and including Section (f)
(b) The Board of Directors shall have the power to suspend or terminate the membership of any Member who in the opinion of the Board, has committed an act which is considered prejudicial to the objects and aims of the Club, the C.K.C. or the interests of Members and their dogs.
(c) Any person so suspended or expelled shall have the right to appeal the decision of the Board to the General Membership at any General Meeting within two (2) months of such a decision.
(d) Expulsion, when imposed, shall terminate the membership for all time. Suspension, when imposed, automatically deprives the member of the privileges of the Club for the period ordered.
(e) No penalty of any kind shall be imposed until such penalty has been agreed upon by unanimous vote of the Board.
(f) No Club Member shall accuse any other Club Member at any Club function. Such accusations, complaints and/or charges must be submitted to the Executive by registered mail, care of the Club Secretary for consideration by the Board of Directors only. A deposit of $25.00 must accompany any such complaint or charge against any Club Member. The deposit in full will be returned if such complaint or charge is sustained. When such complaint or charge fails to be substantiated the deposit is forfeited and placed in Club funds..
Sec. 8 Members Change of Address
Each Member shall communicate his/her change of address to the Secretary or Membership Secretary. All notices mailed to the last known address in the records of the Club shall be deemed to be good service upon him/her at the time of posting
ARTICLE 1 - MEMBERSHIP
Sec. 1 Membership Year
The membership year of the Club shall be from January 1 to December 31.
Sec. 2 Eligibility
No person shall be eligible for, or continue to enjoy membership who
(i) is under suspension or expulsion by the C.K.C.
(ii) is or becomes engaged in the breeding, or selling of dogs which are not purebred.
Sec. 3 Classes of Membership
(a) There shall be five (5) classes of Membership in the Club
(i) ordinary member
(ii) provisional member
(iii) honorary member
(iv) life membership
(v) junior membership
(b) (i) Ordinary Membership
Ordinary members shall be entitled to one vote per ordinary member. Membership shall be restricted to persons: who are owners and/or fanciers of registered Golden Retrievers, who agree to abide by the M.G.R.C.'s Constitution, ByLaws and the Code of Ethics, who have completed one calendar year as a provisional member in good standing, who have been granted Ordinary membership status by the Board of Directors, and who are 16 years of age or over. A joint-adult Ordinary Membership is available to two members, age 16 years of age or over, who reside at the same address and meet the above criteria for ordinary membership. Each Joint-adult Ordinary member shall be entitled to all the privileges of Ordinary membership.
(ii) Provisional Membership
Provisional members shall have NO VOTING rights nor may they hold office or be eligible for any awards. Provisional membership shall be granted to persons who are 16 years of age or over at the time of applying for membership, who are owners and/or fanciers of registered Golden Retrievers, and who have made application to join the Maritime Golden Retriever Club.
Provisional members must be willing to agree to abide by the M.G.R.C.'s Constitution, ByLaws and the Code of Ethics. Upon completion completion of 12 month period from the day of acceptance of application/payment, the provisional member shall be reviewed by the Board of Directors for the status of Ordinary Membership. This change will be retroactive for current provisional members
(iii) Honorary membership - Honorary Members shall have no voting rights nor may they hold office. Honorary membership may be awarded to those persons who have made outstanding contributions to the Club. Honorary members shall be free from payment of membership fees.
(iv) Life Membership - May be awarded to persons who are or have been ordinary members and who have made outstanding contribution to the Club. Name of the proposed Life Members will be presented to a M.G.R.C. Annual Meeting by the Board of Directors for a 2/3 majority consent of members present. All Life Members shall be free from the payment of fees, subscriptions and assessments. Life Members shall enjoy all the privileges of membership in the Club.
(v) Junior Membership
Junior membership shall be granted to girls and boys between 8 and 15 years of age living within the family unit who are owners or fanciers of registered Golden Retrievers. Junior members shall have no voting rights and must be willing to abide by the Code of Ethics.
Sec. 4 Application
(a) New Membership
The application for membership shall be made upon a form as prescribed by the Executive which may be changed from time to time at their discretion. Application forms are to be forwarded to the Membership Secretary accompanied by the membership dues. The name and address of the Membership Secretary will be published in the current Club Bulletin and will be shown on the bottom of the membership application.
(b) Membership Renewal
Memberships can be renewed each year by making payment of the current membership dues in accordance with Article 4, Sec. 2 of the By-Laws
Sec. 5 Restriction on Use of the Club Name by Members
No member except when authorized to do so by the Executive of the M.G.R.C. shall use the name of the Club in any correspondence, communication or commitment of any kind with any publication, Club, person, firm or body incorporated or unincorporated.
Sec. 6 Resignation of Members
Any Member who is not indebted to the Club may resign his/her membership by notice in writing to the Membership Secretary. He/she shall be deemed to be a member of the Club until such time as his/her resignation is accepted by the Executive. When he/she shall cease to be a member of the Club he/she shall have no right or claim to its property, nor to have any part of his/her membership dues for the current year returned.
Sec. 7 Discipline
(a) The Board of Directors shall have the power to suspend, expel, or reprimand any member, if, in the opinion of the Board he/she has violated:
1. the Constitution of the Club
2. the Code of Ethics as published by the M.G.R.C.
3. the Bylaws of the Canadian Kennel Club
4. any provision of the Animal Contagious Diseases Act, or the regulations relating to the identification, marking or testing of purebred dogs
5. the Live Stock Pedigree Act, Article 17, Sections (a) through and including Section (f)
(b) The Board of Directors shall have the power to suspend or terminate the membership of any Member who in the opinion of the Board, has committed an act which is considered prejudicial to the objects and aims of the Club, the C.K.C. or the interests of Members and their dogs.
(c) Any person so suspended or expelled shall have the right to appeal the decision of the Board to the General Membership at any General Meeting within two (2) months of such a decision.
(d) Expulsion, when imposed, shall terminate the membership for all time. Suspension, when imposed, automatically deprives the member of the privileges of the Club for the period ordered.
(e) No penalty of any kind shall be imposed until such penalty has been agreed upon by unanimous vote of the Board.
(f) No Club Member shall accuse any other Club Member at any Club function. Such accusations, complaints and/or charges must be submitted to the Executive by registered mail, care of the Club Secretary for consideration by the Board of Directors only. A deposit of $25.00 must accompany any such complaint or charge against any Club Member. The deposit in full will be returned if such complaint or charge is sustained. When such complaint or charge fails to be substantiated the deposit is forfeited and placed in Club funds..
Sec. 8 Members Change of Address
Each Member shall communicate his/her change of address to the Secretary or Membership Secretary. All notices mailed to the last known address in the records of the Club shall be deemed to be good service upon him/her at the time of posting
ARTICLE II - ORGANIZATION
Sec. 1 Elections
(i) Nominations
An Elections Committee shall be formed consisting of the Past President and two (2) Ordinary Members in good standing. This committee shall present a slate of candidates to the membership via email or letter at least 30 days prior to the date of election.
Any ordinary member of the club may nominate any ordinary member in good standing for a 2 year term at the A.G.M. previous to the balloting. If the nominee is not present, then the proposer must have a written acceptance of the nominee to allow his/her name to be presented to the A.G.M.
Nominations for the President must be nominated from those members who have or are presently serving on the Board of Directors.
(ii) Voting
All elections shall be by written secret ballot. A majority vote is necessary to elect. If only one candidate is named for the office to be voted on, then one vote can be cast for the candidate. In the case of a tie, the chairman shall cast the deciding vote. Ballots shall be counted and recorded in full view of the members present at the A.G.M. and destroyed at the adjournment of the Meeting. There shall be no proxy votes. The Election Officer, appointed by the President, shall supervise the counting of the ballots.
Sec. 2 Board of Directors
Board, or Board of Directors shall include all elected officers and Directors and appointed Directors as described in Article 2, Section 4. The management of the Club shall be conducted by the Past President, four (4) Officers and elected Directors, all of whom are paid up Ordinary Members.
The Board shall as and when necessary nominate "Provincial Directors" for a term of two (2) years to ensure the interests of all Maritime Provinces are represented.
The Board of Directors may by resolution appoint any Officer or Officers to act on behalf of the Club, to sign any documents or contracts necessary to carry out any directive given to them by the Board.
Every Director is jointly responsible for seeing that a line of communication, namely the Club Bulletin is maintained in accordance with Article 2, Section 7.
Sec. 3 Term of Office
The Officers and Directors shall be elected for a two (2) year term in accordance with Article 2, Section 1.
However, there will be no maximum limit to the number of terms for which any member in good standing may run for any given position.
Vacancies on the Board
While a quorum of Directors is available they will, through the authority of their office, appoint the necessary number of Directors to fill such vacancies from among the Ordinary Members paid up and in good standing with the Club at that time for the balance of the time to the next Annual General Meeting at which time the Executive may bring forth that Ordinary Member's name to the General Membership for majority approval, to be sent out by the Election Committee with the official ballot forms for election of Directors and Officers. Membership approval only entitles that new Director to serve for the balance of the term which was created vacant.
Sec. 4 Officers
Officers are those ordinary members elected to the offices of President, VicePresident, Secretary and Treasurer.
Directors include the four elected Officers of the Club and the elected "General Directors" of the Club. There shall be no fewer than three (3) nor more than six (6) General Directors.
The immediate Past President shall be a voting member of the Executive.
Sec. 5 Duties of Officers
(a) The President shall preside at all meetings of the Club and of the Board and shall have the duties and powers normally appurtenant to the Office of President. The President shall be an ex officio member, without voting privileges, of all committees except the Nominating Committee.
(b) The Vice-President shall assume the duties and exercise the powers of the President in the absence of the President in addition to any duties specified in these by-laws.
(c) The Secretary shall keep a record of all meetings of the Club and of the Board and of all votes taken by mail, and of all matters of which a record shall be ordered by the Club. The Secretary shall have charge of all correspondence, notify members of meetings and carry out other such duties as prescribed in these by-laws. If necessary, the Secretary can obtain the assistance of a “Recording Secretary” for the sole purpose of taking the minutes at a meeting.
(d) The Treasurer shall collect and receive all monies due or belonging to the Club. He/she shall deposit the same in a bank in the name of the Club. The books shall be open to inspection by the Board at all times and he/she shall report to them at every meeting the condition of the Club’s finances. At the Annual Meeting he/she shall render an account of all monies received and expended during the previous fiscal year.
The Treasurer will also act as the Membership Secretary.
Sec. 6 Perpetuity
The Club shall remain in being as long as the number of Ordinary Members number twelve (12) and are willing to function as a Club under its present title. Failing this, all material assets shall be sold to the highest bidder and all monies received, plus balance on hand or in the bank be contributed to the Small Animal Clinic of the Atlantic Veterinary College, Charlottetown, PEI for them to use as they deem fit.
Sec. 7 Club Publications
For the unification of the Club and its Members across the country and/or countries no less than six (6) issues of the Club Newsletter are to be published yearly and sent to the Members. Club members' wins and new titles at the various shows, trials and other events can be included as well as club member's litter arrivals. However, the club newsletter should not be considered as an advertising outlet.
Sec. 1 Elections
(i) Nominations
An Elections Committee shall be formed consisting of the Past President and two (2) Ordinary Members in good standing. This committee shall present a slate of candidates to the membership via email or letter at least 30 days prior to the date of election.
Any ordinary member of the club may nominate any ordinary member in good standing for a 2 year term at the A.G.M. previous to the balloting. If the nominee is not present, then the proposer must have a written acceptance of the nominee to allow his/her name to be presented to the A.G.M.
Nominations for the President must be nominated from those members who have or are presently serving on the Board of Directors.
(ii) Voting
All elections shall be by written secret ballot. A majority vote is necessary to elect. If only one candidate is named for the office to be voted on, then one vote can be cast for the candidate. In the case of a tie, the chairman shall cast the deciding vote. Ballots shall be counted and recorded in full view of the members present at the A.G.M. and destroyed at the adjournment of the Meeting. There shall be no proxy votes. The Election Officer, appointed by the President, shall supervise the counting of the ballots.
Sec. 2 Board of Directors
Board, or Board of Directors shall include all elected officers and Directors and appointed Directors as described in Article 2, Section 4. The management of the Club shall be conducted by the Past President, four (4) Officers and elected Directors, all of whom are paid up Ordinary Members.
The Board shall as and when necessary nominate "Provincial Directors" for a term of two (2) years to ensure the interests of all Maritime Provinces are represented.
The Board of Directors may by resolution appoint any Officer or Officers to act on behalf of the Club, to sign any documents or contracts necessary to carry out any directive given to them by the Board.
Every Director is jointly responsible for seeing that a line of communication, namely the Club Bulletin is maintained in accordance with Article 2, Section 7.
Sec. 3 Term of Office
The Officers and Directors shall be elected for a two (2) year term in accordance with Article 2, Section 1.
However, there will be no maximum limit to the number of terms for which any member in good standing may run for any given position.
Vacancies on the Board
While a quorum of Directors is available they will, through the authority of their office, appoint the necessary number of Directors to fill such vacancies from among the Ordinary Members paid up and in good standing with the Club at that time for the balance of the time to the next Annual General Meeting at which time the Executive may bring forth that Ordinary Member's name to the General Membership for majority approval, to be sent out by the Election Committee with the official ballot forms for election of Directors and Officers. Membership approval only entitles that new Director to serve for the balance of the term which was created vacant.
Sec. 4 Officers
Officers are those ordinary members elected to the offices of President, VicePresident, Secretary and Treasurer.
Directors include the four elected Officers of the Club and the elected "General Directors" of the Club. There shall be no fewer than three (3) nor more than six (6) General Directors.
The immediate Past President shall be a voting member of the Executive.
Sec. 5 Duties of Officers
(a) The President shall preside at all meetings of the Club and of the Board and shall have the duties and powers normally appurtenant to the Office of President. The President shall be an ex officio member, without voting privileges, of all committees except the Nominating Committee.
(b) The Vice-President shall assume the duties and exercise the powers of the President in the absence of the President in addition to any duties specified in these by-laws.
(c) The Secretary shall keep a record of all meetings of the Club and of the Board and of all votes taken by mail, and of all matters of which a record shall be ordered by the Club. The Secretary shall have charge of all correspondence, notify members of meetings and carry out other such duties as prescribed in these by-laws. If necessary, the Secretary can obtain the assistance of a “Recording Secretary” for the sole purpose of taking the minutes at a meeting.
(d) The Treasurer shall collect and receive all monies due or belonging to the Club. He/she shall deposit the same in a bank in the name of the Club. The books shall be open to inspection by the Board at all times and he/she shall report to them at every meeting the condition of the Club’s finances. At the Annual Meeting he/she shall render an account of all monies received and expended during the previous fiscal year.
The Treasurer will also act as the Membership Secretary.
Sec. 6 Perpetuity
The Club shall remain in being as long as the number of Ordinary Members number twelve (12) and are willing to function as a Club under its present title. Failing this, all material assets shall be sold to the highest bidder and all monies received, plus balance on hand or in the bank be contributed to the Small Animal Clinic of the Atlantic Veterinary College, Charlottetown, PEI for them to use as they deem fit.
Sec. 7 Club Publications
For the unification of the Club and its Members across the country and/or countries no less than six (6) issues of the Club Newsletter are to be published yearly and sent to the Members. Club members' wins and new titles at the various shows, trials and other events can be included as well as club member's litter arrivals. However, the club newsletter should not be considered as an advertising outlet.
ARTICLE III - MEETINGS
Sec. 1 Meetings of Directors
The Executive (Full Board) shall hold at least two (2) meetings annually. Meetings of the Board of Directors shall be held at the call of the President or any three (3) Executive Members.
Sec. 2 Annual General Meeting
A General Meeting of the Membership shall be held twice yearly provided a quorum is present.
In the absence of the President, or owing to his/her inability to preside at any General Meeting the VicePresident shall act as Chairman. Failing the availability of the VicePresident, the Ordinary Members present shall appoint a Chairman from among their number.
In the event that it is deemed necessary or desirable, an electronic communication could be used in lieu of an actual face-to-face meeting.
Sec. 3 Special Meetings
The Executive may at their discretion, call a Special Meeting of the Club at any time.
The Executive shall call a Special Meeting upon the requisition of two thirds of the Club's members, submitted in writing, specifying the purposes for which the meeting is required, signed by the Members making such a request, and depositing it with the Club Secretary.
Only the business specified in such a request and stated in the notice may be conducted at any Special Meeting.
Sec. 4 Notice of Meetings
Notice of the time and place of meetings shall be sent to each member of the Club at his/her last known address at least seven (7) days before the holding of such meeting. Members may by written notice waive such notice.
Notice of Special Meetings will be as deemed necessary by the Executive in accordance with the circumstances.
Any accidental omission to give notice or in the form of notice shall not invalidate any resolution passed or any proceedings taken at any meeting of the Club.
Sec. 5 Quorum
A simple majority of the executive members will constitute a quorum at any executive meeting provided two (2) officers are present, of which one must be the President or the VicePresident.
Fifteen percent of the Ordinary Members resident in the club area of operation shall constitute a quorum for any meeting of the Club, provided all are paid up Members in good standing.
Sec. 6 Order of Business
Rules of Order as found in Robert’s Rules of Order shall govern all meetings of the Club and Board of Directors as far as they are applicable and not inconsistent with the provisions of this Constitution
Sec. 7 Voting
Unless otherwise provided for herein, the majority of votes duly cast by the Ordinary members on the question will prevail.
Sec. 8 Other
A resolution in writing signed by all the Officers shall be as valid and effectual as if it was passed at a meeting of the Executive duly called and constituted.
No more than two (2) Officers may serve any one Committee
No one Officer may serve on more than two (2) Committees at the same time.
Sec. 1 Meetings of Directors
The Executive (Full Board) shall hold at least two (2) meetings annually. Meetings of the Board of Directors shall be held at the call of the President or any three (3) Executive Members.
Sec. 2 Annual General Meeting
A General Meeting of the Membership shall be held twice yearly provided a quorum is present.
In the absence of the President, or owing to his/her inability to preside at any General Meeting the VicePresident shall act as Chairman. Failing the availability of the VicePresident, the Ordinary Members present shall appoint a Chairman from among their number.
In the event that it is deemed necessary or desirable, an electronic communication could be used in lieu of an actual face-to-face meeting.
Sec. 3 Special Meetings
The Executive may at their discretion, call a Special Meeting of the Club at any time.
The Executive shall call a Special Meeting upon the requisition of two thirds of the Club's members, submitted in writing, specifying the purposes for which the meeting is required, signed by the Members making such a request, and depositing it with the Club Secretary.
Only the business specified in such a request and stated in the notice may be conducted at any Special Meeting.
Sec. 4 Notice of Meetings
Notice of the time and place of meetings shall be sent to each member of the Club at his/her last known address at least seven (7) days before the holding of such meeting. Members may by written notice waive such notice.
Notice of Special Meetings will be as deemed necessary by the Executive in accordance with the circumstances.
Any accidental omission to give notice or in the form of notice shall not invalidate any resolution passed or any proceedings taken at any meeting of the Club.
Sec. 5 Quorum
A simple majority of the executive members will constitute a quorum at any executive meeting provided two (2) officers are present, of which one must be the President or the VicePresident.
Fifteen percent of the Ordinary Members resident in the club area of operation shall constitute a quorum for any meeting of the Club, provided all are paid up Members in good standing.
Sec. 6 Order of Business
Rules of Order as found in Robert’s Rules of Order shall govern all meetings of the Club and Board of Directors as far as they are applicable and not inconsistent with the provisions of this Constitution
Sec. 7 Voting
Unless otherwise provided for herein, the majority of votes duly cast by the Ordinary members on the question will prevail.
Sec. 8 Other
A resolution in writing signed by all the Officers shall be as valid and effectual as if it was passed at a meeting of the Executive duly called and constituted.
No more than two (2) Officers may serve any one Committee
No one Officer may serve on more than two (2) Committees at the same time.
ARTICLE IV - FINANCE
Sec. 1 Fiscal Year
The fiscal year end of the Club shall be the 31st day of December of each year.
Sec. 2 Dues for Membership
Annual Dues shall be payable at the start of the membership year as defined in Article 1, Section 1. The Annual Dues for each Member class are set and may be reviewed and changed by the Board of Directors as and when deemed necessary. Notice of change of annual dues must be made at the time renewal notices are published. Dues of members joining after October 31 shall be deemed to cover the following year.
Any Member failing to pay his/her dues prior to January 1st of the membership year shall be considered to be "in arrears" and will cease to be a Member of the Club. Dues will be payable to the Maritime Golden Retriever Club by cheque, money order or other form of electronic payment such as an E Transfer directly to MGRC’s bank account.
Sec. 3 Banking
All cheques, drafts, notes, acceptances, bills of exchange or orders for payment of money shall be signed and endorsed by the President, the Treasurer, or the Secretary.
Sec. 4 Audit
An Auditor shall be appointed for the purpose of auditing and verifying the Statement of Accounts for the current year, preferably from the Ordinary Membership. However, if the Executive deems it advisable, an Auditor outside the Club may be appointed.
Sec. 5 Liability of General Membership
The liability of a Member of the Club to the creditors of the Club is limited to the amount due from him/her in respect of Membership dues
Sec. 1 Fiscal Year
The fiscal year end of the Club shall be the 31st day of December of each year.
Sec. 2 Dues for Membership
Annual Dues shall be payable at the start of the membership year as defined in Article 1, Section 1. The Annual Dues for each Member class are set and may be reviewed and changed by the Board of Directors as and when deemed necessary. Notice of change of annual dues must be made at the time renewal notices are published. Dues of members joining after October 31 shall be deemed to cover the following year.
Any Member failing to pay his/her dues prior to January 1st of the membership year shall be considered to be "in arrears" and will cease to be a Member of the Club. Dues will be payable to the Maritime Golden Retriever Club by cheque, money order or other form of electronic payment such as an E Transfer directly to MGRC’s bank account.
Sec. 3 Banking
All cheques, drafts, notes, acceptances, bills of exchange or orders for payment of money shall be signed and endorsed by the President, the Treasurer, or the Secretary.
Sec. 4 Audit
An Auditor shall be appointed for the purpose of auditing and verifying the Statement of Accounts for the current year, preferably from the Ordinary Membership. However, if the Executive deems it advisable, an Auditor outside the Club may be appointed.
Sec. 5 Liability of General Membership
The liability of a Member of the Club to the creditors of the Club is limited to the amount due from him/her in respect of Membership dues
ARTICLE V - CONSTITUTION & BY-LAWS RESPONSIBILITIES & CHANGES
The Constitution and Bylaws of the Club and the Bylaws of the C.K.C. bind each member thereof fully as though he/she had subscribed his/her name and affixed his/her signature thereto. The Constitution shall be duplicated or printed and a copy delivered to each Member at the time of joining.
No person shall be absolved from the effect of this Constitution or any allegation of not having received it, or of ignorance of its contents or meaning.
By-laws can be changed by a simple majority vote of the membership at any time.
The Constitution and Bylaws of the Club and the Bylaws of the C.K.C. bind each member thereof fully as though he/she had subscribed his/her name and affixed his/her signature thereto. The Constitution shall be duplicated or printed and a copy delivered to each Member at the time of joining.
No person shall be absolved from the effect of this Constitution or any allegation of not having received it, or of ignorance of its contents or meaning.
By-laws can be changed by a simple majority vote of the membership at any time.